Information to be published

How the information can be obtained

Cost

Class 1 – who we are and what we do

(Organisational information, structures, locations and contacts)
This will be current information only
NB Councils should already be publishing as much information as possible about how they can be contacted.

Hard copy and/or website

Who’s who on the Council and its Committees

Website
Hard copy from Clerk on request

Free
10p/sheet

Contact details for Parish Clerk and Council Members (named contacts where possible with telephone numbers and email address (if used)

Website
Hard copy from Clerk on request

Free
10p/sheet

Location of main Council office and accessibility details

Website
Hard copy from Clerk on request

Free
10p/sheet

Staffing structure

N/A – only one employee, the Clerk

Class 2 – What we spend and how we spend it

(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)
Current and previous financial year as a minimum

Hard copy and/or website

Annual return form and report by Auditor

Hard copy available from Clerk on request

10p/sheet

Finalised budget

Hard copy available from Clerk on request.  Summary figures in Minutes on website

10p/sheet
Free

Precept

Published in District Council leaflet

Free

Borrowing Approval letter

N/A

Financial Standing Orders and Regulations

Hard copy available from Clerk on request

10p/sheet

Grants given and received

Published in Minutes on website
Hard copy from Clerk on request

Free
10p/sheet

List of current contracts awarded and value of contract

Published in Minutes on website
Hard copy from Clerk on request

Free
10p/sheet

Members allowances and expenses

Hard copy from Clerk on request

10p/sheet

Class 3 – What our priorities are and how we are doing

(Strategies and plans, performance indicators, audits, inspections and reviews)

Hard copy and/or website

Parish Plan (current and previous year as a minimum)

Hard copy available from Clerk on request

10p/sheet

Annual Report to Parish or Community Meeting (current and previous year as a minimum

Website
Hard copy available from Clerk on request

Free
10p/sheet

Quality status

N/A

Local charters drawn up in accordance with DCLG guidelines

N/A

Class 4 – How we make decisions

(Decision making processes and records of decisions)
Current and previous council year as a minimum

Hard copy and/or website

Timetable of meetings (Council, any committees/sub-committee meetings and parish meetings)

Website
Hard copy available from Clerk on request

Free
10p/sheet

Agendas of meetings (as above)

Website, notice boards
Hard copy available from Clerk on request

Free
10p/sheet

Minutes of meetings (as above) – nb this will exclude information that is properly regarded as private to the meeting

Website
Hard copy available from Clerk on request

Free
10p/sheet

Reports presented to council meetings – nb this will include information that is properly regarded as private to the meeting

Hard copy available from Clerk on request

10p/sheet

Responses to consultation papers

Hard copy available from Clerk on request

10p/sheet

Reponses to planning applications

Hard copy available from Clerk on request

10p/sheet

Bye-laws

N/A

Class 5 – Our policies and procedures

(Current written protocols, policies and procedures for delivering our services and responsibilities)
Current information only

Hard copy and/or website

Policies and procedures for the conduct of council business:
Procedural standing orders
Committee and sub-committee terms of reference
Delegated authority in respect of officers
Code of Conduct
Policy Statements

Hard copy available from Clerk on request

10p/sheet

Policies and procedures for the provision of services and about the employment of staff:
Internal policies relating to the delivery of services
Equality and diversity policy
Health and safety policy
Recruitment policies (including current vacancies)
Policies and procedures for handling requests for information

Hard copy available from Clerk on request

10p/sheet

Complaints procedures (including those covering requests for information and operating the publication scheme)

Hard copy available from Clerk on request

10/sheet

Information security policy

Hard copy available from Clerk on request

10p/sheet

Records management policies (records retention, destruction and archive)

Hard copy available from Clerk on request

10p/sheet

Data protection policies

Hard copy available from Clerk on request

10p/sheet

Schedule of charges (for the publication of information)

Website
Hard copy available from Clerk on request

Free
10p/sheet

Class 6 – Lists and Registers

Currently maintained lists and registers only

Hard copy and/or website

Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice)

N/A

Assets Register

Hard copy available from Clerk on request

10p/sheet

Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils)

N/A

Register of member’s interests

Hard copy available from Clerk on request

10p/sheet

Register of gifts and hospitality

Hard copy available from Clerk on request

10p/sheet

Class 7 – The services we offer

(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)
Current information only

Hard copy and/or website – some information may only be available by inspection

Allotments

N/A

Burial grounds and closed churchyards

Hard copy available from Clerk on request

10p/sheet

Community centres and village halls

These facilities are managed by other bodies, eg Village Society and Church

Parks, playing fields and recreational facilities

These facilities are managed by other bodies, eg District Council, Village Society

Seating, litter bins, clocks, memorials and lighting

Managed by District Council

Bus shelters

Provided by County Council
Cleaning paid for by Parish Council

Markets

N/A

Public conveniences

N/A

Agency agreements

N/A

A summary of services for which the council is entitled to recover a fee, together with those fees (eg burial fees)

Hard copy available from Clerk on request

10p/sheet

Additional Information

This will provide Councils with the opportunity to publish information that is not itemised in the lists above

Newsletters

Website
Free copies delivered to all households

Free

Type of Charge

Description

Basis of Charge

Disbursement cost

Photocopying @ 10p per sheet (black & white)

Actual costs*

Photocopying @ 20p per sheet (colour)

Actual cost*

Postage

Actual costs of Royal Mail standard second class postage

Statutory Fee

In accordance with the relevant legislation (quote the actual statute)

Other